Process Flow Mapping

Process Flow Mapping: A Critical QI Tool

Achieving your quality improvement goals likely require that substantial changes be made to whichever process you target. Although you may assume you understand the gaps between your current process and best practices, formally mapping the process will almost certainly reveal gaps that would otherwise be overlooked. Mapping will also provide your team with a better understanding of the process in general.

Process mapping requires writing down everything that happens in a given process. The Institute for Healthcare Improvement and the American Society for Quality Web sites provide more in-depth information about process mapping. Often, the major steps of the process are defined first, and then each step is analyzed in detail (see Analyze Care Delivery, Needs Resource Assessment ). In some cases the major steps in a process can be accurately defined by a single individual (such as the team leader). However, usually, no individual is able to complete a detailed analysis of all the steps. This highlights the importance of the multidisciplinary team in completing this exercise. Creating a process flow map at one of your initial team meetings also serves as a terrific opportunity to engage all team members in the process and gain their buy-in as the group identifies problems and then naturally begins to look for solutions.

Once the process is mapped, the gaps between the current process and the best practice will become apparent. The members of the team with the most detailed understanding of the best practice will be able to recognize the gaps and highlight them for the team. The assessment questions, presented earlier in this section, can also help team members to recognize the gaps.

Ideally, this process will leave the team with a list of gaps that need to be addressed in order to achieve the team’s goals, and this list will be used to create interventions.

For more information on process flow mapping visit the American Society for Quality (ASQ) website.

View an example of a process map.